• Administrative Services
• Funding Resources
• Purchasing
• Travel
• Reimbursements
• Building Services
• Computing Resources

Travel

Please refer to the UCSB Travel Office Website for complete details regarding travel.

Travel Prior Approval Form

This form should be completed and approved prior to each trip.

Request for Travel Advance

You may request a travel advance for expenses incurred prior to a trip. You must submit original receipts with a completed and signed Travel Prior Approval Form.

Domestic Travel Worksheet

Complete, obtain appropriate approval signature and return to the form with original receipts* to the CNSI Financial Manager. There is no per diem rate on meals. Please record your actual expenditures on the Domestic Travel Worksheet

Foreign Travel Worksheet

Complete, obtain appropriate approval signature and return to the form with original receipts* to the CNSI Financial Manager. Please refer to the website on US. for federal per diem rate maximums.

*Receipts for all expenses for which you seek reimbursement are required including, but not limited to:

• Airline Passenger Receipts**
• Rental car receipts, rail ticket stubs, bus tickets
• Local transportation receipts
• Receipts for miscellaneous expenses (supplies)
• Hotel receipts (must be itemized to show nightly rates, applicable taxes, etc.)
• Conference Registration Receipts

**U.S. Flag Carriers must be used for travel on federal funds.

Declaration of Missing Evidence

If you are unable to locate original receipts for your trip, please complete a Declaration of Missing Evidence with an alternate proof of purchase (i.e. credit card statement showing payment).

Direct Billing to Contact / Grant

If you would like to have the cost of your airfare directly billed to your contract/grant, please do the following:

1. Submit a completed and signed travel approval form to the appropriate CNSI staff member
2. Reserve your flight through UCLA travel
3. Send the reservation e-mail to the appropriate CNSI staff member. We usually have a short turnaround time to complete the transaction, so feel free to contact Holly Woo if you do not receive an email reply